Policy Management

Cloud-based Policy & Document Lifecycle Management  Software

Helping improve performance and compliance around your policies and procedures and mitigating risk. Learn how to create operational efficiencies across your organization.

Read Case Study
keyboard_arrow_down
policy management laptop

Easily access your policy library from a centralized location

Bring together each aspect of your policy management process into one centralized location. One place to create, edit, approve, post and search for all policies, procedures, guidelines and Standard Operating Procedures (SOP’s) With RLDatix PolicyStat health care organizations can drive quality improvements by streamlining processes and equipping staff with the information they need at the point of care.

RLDatix PolicyStat helps enhance patient outcomes and mitigate risk by storing policies in one centralized, easily accessible and user-friendly system. The system includes real time access to up-to-date policies and procedures that are evidence based and readily available at the point of care.

policy management content

Standardized Content

RLDatix PolicyStat transforms your policy library, turning static PDF or Word documents into searchable web pages, ensuring a consistent look and feel. The structured format allows you to quickly find what you are looking for, eliminates the need to store and manage documents in separate places across your organization and provides a centralized location where staff can access the information they need at the point of care.

  • Standardize policy content and styling across locations
  • Reflect policy revisions automatically across all sites
  • Share a policy across multiple locations, as applicable
policy management workflow

Approval Workflows

Managing policy reviews, making edits, and setting up approval workflows is all managed and coordinated within the RLDatix PolicyStat software. The system supports scheduled policy reviews (e.g., Annual Review of Code of Conduct), as well as ad-hoc reviews. Approval workflows and archiving help you know the status of each policy in your library. Up-to-date policies and procedures reduce risk of patient harm and help ensure quality care.

  • Automated review & approval process
  • Configurable approval flows
  • Approver dashboard, email notifications & reminders
policy procedures

Compliance and Clinical Procedures Integration

RLDatix PolicyStat enables healthcare organizations to link their policies and procedures directly to the corresponding accreditation standard such as The Joint Commission, HFAP, DNV, CMS CoPs, CAP, and others. Receive an automated email notification when standards are updated, and which policies are affected. Helping you achieve a state of continued survey and audit readiness to help bring your compliance initiatives to the next level.

Evidence based clinical skills are the backbone to your policy, providing a standard of care for your front-line staff. The ability to search for evidence-based procedures and skills directly from your policy ensures that your staff are always acting with the best and most up to date information. Further allowing you to mitigate risk within your organization.

policy reporting

Measure Efficiency and Compliance Gaps

RLDatix PolicyStat reports, and data can be used to predict compliance gaps, measure efficiency, and promote accountability. When these reports are used to take actions that correct non-compliance risks, organizations are more likely to achieve better outcomes and safety.  Tying these capabilities into our Safety platform allows for early identification and correction before a problem becomes heightened and causes the organization to face non-compliance.

  • Most common searches
  • Policy selected after search
  • Site usage over time
  • Identify gaps in policy library
policy product rl

Enhance your RLDatix Product Suite

Accurate, complete, and available policies and procedures provide the fuel for safety confidence that will drive safe behaviors, which in turn will drive your safety culture. Issues with policies and procedures are commonly identified as contributing factors to events, and in many cases will be identified as root causes to events that are captured in the RLDatix system. We believe that consistent policy management and compliance are only possibly when people’s beliefs and behaviors reflect the desired safety culture.

With RLDatix PolicyStat you can link policies and documents to RL6 event forms. This allows you to easily find and record policies that contributed to an adverse event. File managers can search for policies that contributed to an incident and save a PDF snapshot of the policy issue within a Risk file. Policy Administrators can then be alerted through automated emails when a policy is implicated in an event, prompting a policy review.

Standardized Content

Convert your policies and procedures into web pages, ensuring a consistent look and feel. The structured format allows you to find what you are looking for faster, eliminates the need to store and manage documents from across the organization and provides a centralized place where staff can go to access the information they need quickly and easily.

  • Standardize policy content and styling across locations
  • Reflect policy revisions automatically across all sites
  • Share a policy across multiple locations, as applicable

Approval Workflows

Manage policy reviews, make edits to policies and set up approval workflows all within the software. The system supports scheduled policy reviews (e.g. Annual Review of Code of Conduct), as well as ad-hoc reviews. Approval workflows and archiving help you know the status of each and every policy in your library. Keeping policies current and easy for your staff to find reduces risks and eliminates surprises – you get the confidence and support you need to do more in less time.

  • Automated review & approval process
  • Configurable approval flows
  • Approver dashboard, email notifications & reminders

Compliance and Clinical Procedures Integration

  • Crosswalk policies and procedures to standards and regulations (The Joint Commission, CAP, HFAP, DNV, CMS CoP’s and others)
  • Obtain continuously updated standards and regulations
  • Receive automated email alerts and notifications
  • Access to 16 public and private agencies/organizations with over 50+ Standards and Regulation's libraries
  • Search evidence-based procedures and skills directly from RLDatix

Advanced Reporting

Evaluate and improve policy library and staff compliance based on statistics from usage data.

  • Most common searches
  • Policy selected after search
  • Site usage over time
  • Identify gaps in policy library

Enhance your RLDatix Product Suite

Issues with policies and procedures are commonly identified as contributing factors to events, and in many cases will be identified as root causes to events that are captured in the RLDatix system. Whether it be an outdated policy that guides staff to perform obsolete steps, missing policies that have staff act without standard guidance, or having conflicting policies can all contribute to adverse events, complaints, infections, and claims within an organization.

Join thousands of healthcare organisations around the world who are changing the future of healthcare.